From scattered receipts
to a monthly routine.
A small construction company spends its evenings finding receipts and explaining purchases. This example shows how BaltScand could help organise the documents, clarify responsibilities and prepare the records for monthly bookkeeping.
Explore how the business owner and accountant would work together—from submitting a receipt to reviewing the month.
Where did that receipt go?
The owner has to reconstruct purchases before the accountant can review them.
Why the bookkeeping keeps coming home.
Imagine an owner-managed construction business with several jobs underway. The owner orders materials, supervises work and speaks with customers during the day. Supplier invoices arrive by email, employees send expense details in messages, and purchase receipts stay on phones or in vehicles.
At month-end, the accountant asks about a purchase. The owner has to find the receipt, remember what was bought and confirm which job it belonged to. Some documents have already been sent; others are still missing. Each question creates another round of searching.
Incomplete information can leave transactions unresolved and delay the review of the monthly figures. The owner needs to understand what to supply, when to supply it and who will follow up.
The proposed change is a shared working routine. The business still supplies documents and explains its purchases; the accountant reviews and processes the records within the agreed service.
Follow one receipt.
Here is what that working routine could look like for one materials receipt. Select each step to see who handles it and what happens next.
Example materials receipt
Submit a readable receipt through the agreed channel while the purchase is still fresh.
Use the existing accounting system where it suits the business. The channel would be agreed together.
A month with a clear handover.
This example brings the individual receipts into a monthly handover. Try checking the tasks the owner and accountant would agree to complete. Actual tasks and dates depend on the business.
Ready for the conversation?
Work through the example to see how a shared routine could fit together.
A shared routine. Clear responsibilities.
Business owner
- Supply documents and explain purchases
- Confirm the business purpose and project
- Respond to questions and approve where needed
Accountant
- Review and process the available records
- Identify missing information and explain next steps
- Discuss relevant figures and unresolved items
Less searching. More clarity.
Documents that are easier to find
An agreed place to submit them and a visible list of anything missing.
Fewer questions to reconstruct later
Useful context recorded close to the time of purchase.
A more predictable working rhythm
Responsibilities and submission dates agreed together.
These are intended benefits of the proposed process, not measured results or guarantees.
Let us look at your bookkeeping routine.
Tell us how you currently handle receipts, invoices and employee expenses. We can discuss a way of working that fits your business.
Explore the daily allowance guide